General Ledger
Your chart of accounts, automatic posting, journal entries, and statements by store.
The general ledger →
Books built in
Jewelry Accounting Software: Your Books in the Same Program
Every sale, payment, bill and repair already in WJewel reaches its own general ledger. Pay vendors and print checks, send customer statements, download and reconcile your bank, and see a profit and loss for each store, with no second program and no retyping. Prefer QuickBooks? WJewel syncs with QuickBooks Online too.
- Jewelry software since 1987
- Stores, wholesalers & manufacturers
- Support 365 days a year
- Pricing
Jewelry accounting software in three parts
Payables and Receivables
Vendor bills and checks; customer statements, aging and finance charges.
Payables and receivables →Banking
Bank accounts, deposits, downloaded bank transactions and bank reconciliation.
Banking →
The general ledger
A General Ledger That Knows Jewelry
Showcase sales, special orders, memo and consignment, repairs and trade-ins each reach their own accounts, with their cost of goods, because the sale and the books are the same program.
- Your chart of accounts. Set it up or import it from Excel, with departments and account types.
- Default accounts, set once. Sales, receivables, cost of goods, inventory, payables, consignment, sales tax, gift cards, store credit, bank fees and more.
- Posted as you work. Invoices, payments, bills, memos and consignments post as they are saved; pawn loans and kitty plans have accounts of their own.
- Journal entries. Add, list, find by reference and delete your own entries.
- Financial statements. Trial balance, income statement and balance sheet, for one store (department) or the whole company, printed or sent to PDF or Excel.
- Closed months stay closed. Set a date before which nothing can be changed.
Who It Is For
- Jewelry stores, with end of day, cash registers and sales tax by store
- Jewelers with several stores, with the books for each store or all of them
- Wholesalers and manufacturers, with the same accounting plus payroll
- Diamond dealers and casting companies on the wholesale program
Money out, money in
Pay Your Vendors, Collect From Your Customers
Payables
- Vendor bills, entered directly or from a vendor PO; in the store program A.I. reads the vendor’s invoice and fills in the bill
- Pay one vendor or everyone you owe at once, or write a check without a bill
- Checks printed on check stock, plain or with a MICR line
- Pay vendors by credit card, and apply vendor credits
- Vendor statements, A/P aging and balances as of any date
- A check register, reprints and cancelled checks
- Consignments, and a 1099 report at year end
Receivables
- Customer statements for one customer or all, printed or emailed
- A link on the emailed statement to pay online
- Statements scheduled to go out on their own
- Summary and detailed aging, now or as of any date
- Customer balances as of any date
- Finance charges worked out on overdue balances
- Customers can also see their statement in the customer portal
Banking
Download Your Bank, Then Reconcile It
Connect your bank account, download its transactions into WJewel, and match them in Bank Reconciliation, with no retyping from the statement.
- Bank accounts. As many as you have, with the balance and the transactions not yet cleared.
- Deposits. Deposit checks, cash and card payments, and see what is still undeposited.
- Transfers. Move money between your bank accounts.
- Bank reconciliation. From the downloaded transactions or an Excel statement, with every reconciliation kept to edit or reprint.
Cash at the Counter
- End of day summary for one store or all of them
- A closing Z report that counts the cash by denomination for each register
- Cash taken into or out of a register, and the manager’s deposits
- The balance of every cash register in one list
- Today’s cash flow, and payments by register
- Sales tax by store and by state
Or keep QuickBooks
QuickBooks Online, If Your Accountant Wants It
Use WJewel’s own books, or send your sales to QuickBooks Online and keep everything else there. Either way, nothing is typed twice.
Invoices and payments
Invoices with their payments, and returns as credit memos. Customers are matched or created in QuickBooks.
Journal entries
WJewel’s general-ledger entries, carrying your sales, inventory and cost-of-goods amounts, with each store as a QuickBooks class.
When you choose
Send it when you want, or let it run every night on its own.
QuickBooks and jewelry software →
How it fits together
From the Counter to the Financial Statements
The accounting is not a separate program fed once a month. Each step below happens in WJewel, on the same data.
Step 1
Sell and take payments
Sales, layaways, repairs and deposits post to sales, receivables, cost of goods and inventory.
Step 2
Close each register
Count the drawer, run the end of day, and deposit the takings.
Step 3
Enter and pay bills
Vendor bills from the invoice, then checks for one vendor or all of them.
Step 4
Bill your customers
Statements out by email with a link to pay, and aging to see who is late.
Step 5
Reconcile the bank
Download the bank’s transactions and match them, account by account.
Step 6
Read the results
Trial balance, income statement and balance sheet, by store or for the company.
From jewelry businesses
What Jewelers Say About WJewel
From verified reviews of WJewel on Capterra.
★★★★★
“WJewel covers everything we need to run our jewelry store in one system — invoicing, repair orders, inventory, scrap gold buying, and full accounting (AP/GL) without needing separate software. … It’s clearly built by people who understand the jewelry trade — things like karat/metal tracking, style-level costing, and repair workflows work the way a real store operates, not like a generic retail POS with jewelry features bolted on.”
★★★★★
“Very easy to use. Everything from invoicing, putting in inventory levels, the accounting system, are integrated making business functions and analysis very straight forward and easy. There is also a seamless linking of everything in inventory to the web.”
★★★★★
“WJewel is always receptive and quick to respond when needing support. When learning the program, they explained each feature step by step. … Our company mainly uses it to track inventory, create invoices & end of month statements, track expenses, and enter payables.”
★★★★★
“Complete system of tracking gold buying receiving tagging distributing in 1 step”
4.8 out of 5 from 73 verified reviews on Capterra
Ease of use 4.8 · Customer service 4.9 · Read the reviews
Common questions
Jewelry Accounting Software FAQ
Does WJewel have its own accounting, or do I need QuickBooks?
WJewel has full accounting built in: a general ledger with your own chart of accounts, payables and check printing, customer statements and aging, bank accounts and bank reconciliation, with a trial balance, income statement and balance sheet. You can run the whole business on it with no separate accounting program. If you or your accountant prefer QuickBooks Online, WJewel sends your sales there instead.
What does the QuickBooks Online sync send?
Your invoices with their payments, returns as credit memos, and WJewel's general-ledger entries as journal entries, which carry your sales, inventory and cost-of-goods amounts. Customers are matched or created, and each store becomes a QuickBooks class. Send it when you choose, or every night on its own.
Can WJewel download my bank transactions?
Yes. Connect your bank account, download its transactions into WJewel, and match them in Bank Reconciliation, with no retyping from the statement. You can also import a bank statement from Excel.
Can I print checks?
Yes. Pay one vendor's bills or every vendor you owe at once, write a check without a bill, and print on check stock, plain or with a MICR line, with the check at the top, middle or bottom of the page. The check register lists them all, and a check can be reprinted or cancelled. Vendors can also be paid by credit card.
Do my sales post to the general ledger automatically?
Yes. Set your default accounts once, and invoices, payments, bills, memos and consignments post to the general ledger as they are saved, with cost of goods and inventory. Pawn loans and kitty plans have their own accounts. Add your own journal entries for anything else.
Can I see the books for each store?
Yes. Each store is a department in the general ledger, so the trial balance, income statement and balance sheet run for one store or the whole company. See multi-store jewelry software.
Does it handle customer house accounts?
Yes. Print or email statements for one customer or all of them, with a link to pay online, and schedule them to go out on their own. Aging reports show who owes what and for how long, and finance charges can be worked out for overdue balances.
Is the accounting the same in the wholesale program?
Yes. The wholesale and manufacturing program has the same general ledger, payables, receivables, banking, bank downloads and QuickBooks Online sync, and adds payroll: withholding tables, payroll checks, quarterly reports and W-2s.
Can my accountant stop changes to a closed month?
Yes. Set a date before which nothing can be changed, and bills, bank transactions and other entries dated before it are locked.
See Your Books in WJewel.
We will import your chart of accounts, walk through a day’s sales to the financial statements, and reconcile a bank account with you. Free demo, 30-day free trial, and unlimited training included.
Prefer to talk? Schedule a meeting or call (646) 578-8300.Published: · Last updated: